Privacy policy

YO HR Consultancy, a recruitment consultancy based in Indore, India, is responsible for the personal information described in this policy. When this policy says “we” or “us”, it means YO HR Consultancy. It covers our recruitment services, our website yohrconsultancy.com and our job board at yohrconsulting.com.

YO HR Consultancy
3rd Floor, Plot No. 70, Scheme No. 54, PU-4
Vijay Nagar, Indore, Madhya Pradesh 452010, India
enquiry@yohrconsultancy.com

For privacy questions and requests, write to our Grievance Officer.

If you are a candidate

• Your name and contact details, such as email address, phone number and location.
• Your CV and the professional details in it, such as work history, skills, education and current employer.
• Details from your application or our conversations, such as current and expected salary, notice period and preferred locations.
• Notes our recruiters make and the status of your applications.
• Ratings our recruitment software produces about how closely your profile matches a role (see Do we use AI or automated tools?).
• Messages we exchange with you, including by email and WhatsApp.

If you are a client or business contact

Your name, job title, company, contact details and our correspondence.

If you visit our website

What you enter in our forms, and usage information collected by Google Analytics (see What does our website collect?).

You don’t have to give us any information, but without your CV and contact details we can’t consider you for roles. Our services are for adults, and we don’t knowingly collect information about anyone under 18.

Mostly from you:

• When you apply for a role we advertise on a job board such as Indeed, the job board passes your application to us. Its own privacy policy covers what it does with your information.
• When you send us your CV by email, for example to resume@yohrconsultancy.com, or through a form on our website.
• When you speak or write to us.

We may also receive information about you:

• from someone who refers you to us;
• from job-board CV databases and professional networking sites where you have made your profile visible to recruiters;
• from a partner platform, if you register with it through our referral link (see Who do we share it with?).

If we contact you using details we did not get from you, we will tell you where they came from if you ask.

• To consider you for the role you applied for and for similar roles with our clients, and to contact you about them.
• To put you forward to a client employer for a specific role, after we have discussed it with you and you have agreed.
• To tell you about relevant opportunities on platforms we work with as a referral partner, such as AI training and data annotation projects. You can ask us to stop at any time.
• To answer enquiries you send through our website or by email.
• To manage our relationships with clients and, if you are a business contact, to send you information about our services. You can opt out at any time.
• To understand how visitors use our website, so we can improve it.
• To keep a record of people who have asked us not to contact them, to meet our legal obligations, and to handle complaints and disputes.

We use your information only for these purposes.

Yes, to organise and review CVs. Our applicant tracking systems and other AI tools can pick out details such as skills and experience from a CV, and rate how closely a profile matches a role.

Recruiters use these ratings as one input among others. A person makes every decision about you; we don’t make decisions about you based solely on automated processing.

Some platforms we refer candidates to run their own AI interviews. Those interviews are part of the platform’s process, not ours.

We don’t sell your personal information. We share it only as follows.

Client employers

Only for a specific role, and only after you have agreed.

Service providers

Companies that work for us: our applicant tracking systems, email and cloud storage providers, our website host, a service that forwards website form messages to our email, an email campaign service, Google Analytics, and AI tools that help us process CVs. They may use your information only to provide their services to us.

Partner platforms

We send you links to opportunities on these platforms, but we don’t send them your CV or details. If you apply, you do so directly with the platform, under its own privacy policy. If you register through our referral link, the platform may tell us the status of your registration so we can keep track of our referrals.

Authorities

Where the law requires it, or in response to a lawful request.

A successor business

If YO HR Consultancy is reorganised or transferred, your information may pass to the business that takes over, which must handle it in line with this policy.

We are based in India, so if you send us information from another country, it comes to India. Some of our service providers store data in other countries, including the United States and member states of the European Union. We use established providers and rely on the data protection terms they offer their customers.

• Candidate information: up to 12 months from the date we receive it, then we delete it. If you ask us to delete it sooner, we will.
• If you are placed with a client: we keep the records we need for invoicing, accounting and tax for as long as Indian law requires.
• Business contacts: for as long as we work together, and afterwards only as long as we need it for our records.
• If you ask us not to contact you: we keep only your email address, on a suppression list, so we don’t contact you again.
• Complaints and disputes: we keep the related correspondence until the matter is closed.
• Website analytics: Google Analytics keeps detailed usage data for the period set in our account, no longer than 14 months.

We follow reasonable security practices and procedures. Only staff who need your information for their work can access it, our systems and service-provider accounts are password-protected, and our websites use encrypted connections.

No system is completely secure. If we learn of a breach that affects your information, we will tell you where the law requires it.

We don’t need sensitive personal information, such as passwords, bank or card details, health or medical information, sexual orientation or biometric data, to consider you for a role. Please leave it out of your CV.

If a later step needs it, for example a background check a client asks for, we will explain why and ask for your written consent first.

Forms

When you fill in a form on yohrconsultancy.com, we receive what you enter, such as your name, contact details and message, by email through a form-forwarding service.

Google Analytics

Our website uses Google Analytics 4 to understand how visitors use it. Google Analytics uses cookies and similar technology to collect information such as the pages you visit, how long you stay, your device and browser, and your approximate location. We look at this information in aggregate and don’t use it to identify you.

Google processes this information under its own terms. You can read how Google uses information from sites that use its services. To opt out, block cookies in your browser settings or install the Google Analytics opt-out browser add-on.

You can ask us to:

• tell you whether we hold information about you, and send you a copy;
• correct information that is wrong or incomplete;
• delete your information;
• stop contacting you about opportunities or our services;
• withdraw consent you have given us.

Email our Grievance Officer at lalit@yohrconsultancy.com. We will reply within one month, free of charge. We may ask you to confirm your identity first, for example by writing from the email address we hold for you.

Depending on where you live, you may have further rights under local law, and we will respect them. If you live in Switzerland, you can also contact the Federal Data Protection and Information Commissioner (FDPIC). In the European Union or the United Kingdom, you can contact your local data protection authority.

Our Grievance Officer handles questions, requests and complaints about personal information.

Lalit K
Director – Human Resources Operations Manager
YO HR Consultancy
3rd Floor, Plot No. 70, Scheme No. 54, PU-4
Vijay Nagar, Indore, Madhya Pradesh 452010, India
lalit@yohrconsultancy.com

We acknowledge every complaint and resolve it within one month of receiving it.

We update this policy when our practices or the law change, and publish the new version here with a new date. We will update it when the remaining provisions of India’s Digital Personal Data Protection Act, 2023 come into force in May 2027.

This policy is published under the Information Technology Act, 2000 and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011.